2. COWICHAN REGION SPORT TOURISM GRANT APPLICATION

   The deadline to submit applications for events taking place between January 1 and June 30, 2024 is October 1, 2023. Please review the grant criteria at https://www.cvrd.bc.ca/3092/Sport-Event-Grants. If you have any questions, please call 250.510.0649 or email vicki.holman@cvrd.bc.ca.

4. If approved for a grant, sport event organizers will be asked to demonstrate that they have a Covid-19 safety plan for how they will adhere to: current provincial and regional health safety guidelines; provincial 'Return to Sport' guidelines; sport-specific guidelines and facility and/or venue safety guidelines.
6. APPLICANT INFORMATION
8. Legal Name of Organization or Business
9. Not For Profit # if applicable
11. Address
13. City
14. Province
15. Postal Code
17. Telephone Number
18. Email
19. WEBSITE OR FACEBOOK Address
21. Primary Contact First Name
22. Primary Contact Last Name
24. Title within your organization
25. Club or organization's previous event hosting experience
    Provide event name(s) and date(s)of events hosted by your organization.
27. INFORMATION ABOUT YOUR EVENT
29. Event name
30. Event Location(s): Facilities & Communities
32. Date(s) of event
33. Type of sport
35. Please provide a brief description of your event. It will be used in the Cowichan Region Sport Event Calendar which is visible to the public.
37. Type of event

    1. Championship/Tournament
    2. Training Camp
    3. Showcase/Demonstration
    4. Other, please explain
38. Is this a

    1. New event
    2. Recurring event
    3. Recurring but not always in Cowichan
40. Other type of event:
42. Level of Competition - where are competitors coming from?

    1. Local
    2. Vancouver Island - include city names
    3. Provincial: BC - include city names

    1. National - include province names
    2. International - include country names

    If the event is a showcase or demonstration, indicate where the participants are from.
44. Include city, province, country names here
    Specific origins of all participants will be required in a post-event report.
46. What is the age range of competitors?
    If there are multiple age ranges, please provide a percentage for each.
48. Please note: 'out of region' refers to any areas outside of the boundary of the Cowichan Valley Regional District. 'Local' refers to any areas within the boundary of the Cowichan Valley Regional District. If unsure, please consult the link to the Regional map, found in the grant criteria.
50. How many OUT OF REGION PARTICIPANTS do you expect?
    Include competitors, staff, coaches, judges, etc.
51. What PERCENT of OUT OF REGION PARTICIPANTS will need paid lodgings?
52. What PERCENT of OUT OF REGION PARTICIPANTS will purchase meals?
53. How many LOCAL PARTICIPANTS do you expect?
55. How many OUT OF REGION SPECTATORS do you expect?
    Spectators include spouses and family travelling with participants.
56. What PERCENT of OUT OF REGION SPECTATORS will need paid lodgings?
57. How many LOCAL SPECTATORS do you expect?
58. How many LOCAL VOLUNTEERS are expected to support the event?
60. How will you promote the region's attractions and/or encourage additional activities in the region pre, post or during the event?
62. What provisions will be made to ensure your event is environmentally friendly?
64. How will your event be promoted to potential participants and spectators?
66. How will the CVRD's contribution be recognized?
    The CVRD must be recognized as a contributor or sponsor in marketing and promotional materials. Logos and text will be provided.
68. INFORMATION ABOUT YOUR REQUEST
70. How much are you requesting? Please review the criteria
71. Does this grant request form part of a bid proposal?
    If yes, indicate the total amount of the bid
72. Funding or in-kind contributions from other sources
    Indicate amount, source, if it is funding or in-kind and whether confirmed or requested
74. What will the funding received from the CVRD be used for?
    Ex: Travel, accommodations, marketing, uniforms, equipment, event fees etc. Expenses must be specific to the event, not your organization's operations.
75. How will the funding received from the CVRD help the event grow or become more successful?
77. Estimated revenues (EX: sales from tickets, merchandise, concessions; fundraising and contributions from other sources.)
78. Estimated expenses (EX: travel, venues, food & beverage, accommodations etc.)
    Note: specific operating expenses will be requested in the final post-event report.
80. NOTE: Submitting an event budget and/or business plan is recommended. Do NOT include the amount of the grant in your expected revenues. A post-event report, including statistics regarding participants' origins and length of stay, plus some operations/financial info, is also required.
82. Upload event budget or business plan
84. We like to stay in touch with our sports community and share news about funding opportunities, new initiatives, and other relevant information. We send e-newsletters 2-3 times a year.

    1. Yes, I'd like to keep in touch
    2. No, I'd rather not receive emails
Leave This Blank:


86. 1. Receive an email copy of this form.
87. Email address

    This field is not part of the form submission.

88. Submit

* indicates a required field